Current Opportunities
JOB DESCRIPTION - RECEPTIONIST - WINNIPEG LOCATION
General Purpose
Reporting to the Marketing Manager, the Receptionist is the first Red River Mutual contact point for most customers and stakeholders, whether in-person or by phone. The receptionist is critical to setting and maintaining a positive tone for all engagements with policyholders, brokers, and other stakeholders.
This role requires multi-tasking as you fulfill the tasks of receptionist, meeting coordinator, and project/task assistant for Marketing Manager, Claims Manager, and Commercial Underwriting Manager.
Main Job Tasks and Responsibilities
- Greeting and directing visitors in a cordial and professional manner
- Acting as backup to Altona Receptionist for phone calls, operating switchboard, and handling inquires in an appropriate fashion
- Maintaining meeting room bookings
- Coordinating setup and cleanup for meetings
- Logging visitors for specific events (broker training, larger meetings, etc.)
- Maintaining a presentable atmosphere within the Winnipeg Office
- Processing incoming and outgoing mail
- Fulfilling orders for marketing materials
- Typing of correspondence, memos and minutes as required
- Maintaining and updating Contacts in Outlook or other database
- Ordering office supplies under Office Manager's approval
- Maintaining building security access system
- Assisting Marketing Manager, Claims Manager, Commercial Lines Manager, and Broker Relations Consultants with miscellaneous tasks and projects as assigned
- Other duties as assigned
Requirements
- Minimum - High school diploma
- Valid Driver's Licence
- Excellent communication and interpersonal skills, and a professional telephone manner
- Ability to be proactive and provide courteous and prompt service
- Be flexible and be able to multitask in a team environment
- High attention to detail
- Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
- Physical ability to manage meeting room coordination (setting out food and beverages, setting up displays, moving chairs, efficient cleanup of the space).
We thank all applicants for their interest, however only those selected for an interview will be contacted.
Deadline to apply is 4:00 P.M., Friday, February 21, 2014. Please apply in confidence to: humanresources@redrivermutual.com.
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